Social insurance book closing procedure service (including procedures for reporting social insurance reduction/reporting labor reduction) at fdiinvietnam.com, all-inclusive, starting from only 1,800,000 VND – complete social insurance book closing documents within 10 days.
Social insurance closing service of Online Accounting
1. What is closing the social insurance book? When is it necessary to close the social insurance book?
Closing social insurance books is a mandatory procedure that businesses and business establishments must carry out with the social insurance agency, in order to terminate the social insurance participation process of employees at the enterprise.
In addition, businesses must also complete social insurance book closing documents when the company temporarily suspends operations, dissolves the business or when there are no more employees participating in social insurance.
2. Can individuals close their insurance books themselves?
Normally, employees cannot close their social insurance books themselves, but the business or business establishment will do it. However, in some cases, employees or employers can consider using the social insurance book closing service to complete the procedure quickly, such as:
- You need to complete the social insurance book closing procedure as soon as possible;
- Enterprises and business establishments do not have personnel in charge of social insurance legal procedures;
- The enterprise goes bankrupt and the employee must complete the procedure to close the insurance book himself;
- Personnel of enterprises and business establishments do not have experience in completing social insurance book closing records;
- Employees do not know the procedure for closing social insurance books;
- Some other special cases…
Refer to the social insurance book closing service of Online Accounting, with service details as follows:
➧ Full package of social insurance book closing
- For businesses: VND 800,000/employee/time;
- For individuals: 1,000,000 VND/employee/time.
➧ Completion time : From 10 – 20 working days.
➧ Information you need to provide :
- Cover of social insurance book with separate sheets of social insurance payment process at previous units;
- Information of the unit that needs to close social insurance: company name, company tax code, social insurance unit code;
- Information on the unit’s social insurance declaration software (for businesses);
- Salary and social insurance payment period (for individuals).
Note :
In case of losing the social insurance leaflet, you must complete the procedure to request a reissue of the leaflet before using the social insurance book closing service at Online Accounting.
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Social insurance closing procedures at Online Accounting
For a service fee, you will be supported with the following social insurance legal issues:
- Free consultation on social insurance book closing regulations in particular and social insurance issues in general;
- Free delivery of documents and necessary papers upon request;
- Prepare all documents including: labor reduction report and social insurance book closing;
- Business representative submits application to social insurance agency;
- Business representative receives results at social insurance agency;
- Free delivery of results upon request.
Instructions on procedures and documents for closing social insurance books in 2022
1. Social insurance closing process
To close social insurance or cut social insurance, you need to follow a 2-step process as follows:
➧ Procedures for reporting reduction in social insurance (procedures for reporting reduction in labor)
The end date of social insurance participation will be based on the employee’s actual working time in the month. Accordingly:
- If the working days in a month are less than 14 days: The unit reports a reduction in social insurance for that month;
- If the working days in a month are over 14 days: The unit will report a reduction in work from the following month.
➧ Social insurance closing procedures
After the social insurance reduction report is approved, the unit continues the procedure of closing the social insurance book.
Note :
You can submit the labor reduction report and social insurance termination report at the same time. The total time to complete the above two procedures is a maximum of 17 working days, from when the social insurance agency receives the complete documents.
2. Documents and procedures for reporting reduction and closing social insurance book 2022
Components of the dossier for reporting labor reduction and social insurance closing include:
➧ Social insurance reduction notification file
- File delivery receipt (form 600a);
- List of employees participating in social insurance (form D02-TS-595);
- Information list (form D01-TS) – case of reporting reduction in previous month’s arrears.
➧ Social insurance book closing file
- File delivery receipt (form 620);
- Social insurance book cover;
- Social insurance leaflet.
FREE DOWNLOAD: Sample form for reporting reduction & closing social insurance.
In there:
In form D02-TS-595, the information that needs to be filled in includes:
>> Plan to reduce the report;
>> Social insurance code and social insurance book number;
>> Place of work, title;
>> Social insurance contribution salary, social insurance contribution rate and time to stop social insurance contribution;
>> Employee information: full name, date of birth, gender, ID card/CCCD…;
>> Number of documents deciding on resignation, date of issue…
3. How to submit social insurance closing documents
After preparing all documents, including the labor reduction notification document and the social insurance book closing document, you can submit them simultaneously in the following ways:
➧ Submit application for social insurance book closing directly
You submit directly to the Social Insurance agency where the enterprise or business establishment has its head office. For example: If the enterprise’s head office is in District 1, submit the application to the Social Insurance agency in District 1, address 33-35 Ly Van Phuc, Tan Dinh Ward, District 1, Ho Chi Minh City.
In addition, those with provincial household registration and living in Hanoi/HCMC can still submit their application directly to the Hanoi/HCMC Social Insurance Agency if they want to transfer their social insurance book to another province or receive a one-time social insurance payment.
➧ Submit application for closing social insurance book via post office
You need to register an account at the VNPost (Vietnam Post) Social Insurance website. With this form, you can perform administrative procedures with Social Insurance such as sending documents, receiving results… easily and safely without having to go directly to the Social Insurance agency.
Refer to the steps to register and submit social insurance documents via VNPost as follows:
- Step 1: Create an account and log in at VNPost’s Social Insurance website;
- Step 2: Fill in the applicant information, receive the results and click the “Send request” button;
- Step 3: Download and fill in information on the social insurance book delivery list (form 01-HSBHXH);
- Step 4: Fill out the information form (form D01-TS);
- Step 4: The unit packages the employee’s social insurance book, form 01-HSBHXH and form D01-TS and sends them to the VNPost postman.
➧ Submit social insurance closing documents online
Enterprises and business establishments register for an account at the social insurance public service page.
However, when closing the book, you must return the cover sheet and separate social insurance sheets (if any) to the social insurance agency, so this method is only available for the procedure of reporting a reduction in social insurance.
Reference: How to close social insurance book.
Latest social insurance book image 2022
Regulations on penalties for not closing social insurance books according to Decree 12
Within 14 – 30 days from the date the employee stops working, if the enterprise or business establishment does not complete the procedures to close the social insurance, it means that it has violated the regulations on benefits when terminating the labor contract for the employee.
Accordingly, based on the number of employees, businesses will be administratively sanctioned according to the table below:
| Number of employees | Penalty level |
| 1 – 10 | 1,000,000 VND – 2,000,000 VND |
| 11 – 50 | 2,000,000 VND – 5,000,000 VND |
| 51 – 100 | 5,000,000 VND – 10,000,000 VND |
| 101 – 300 | 10,000,000 VND – 15,000,000 VND |
| From 301 | 15,000,000 VND – 20,000,000 VND |
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In addition, from January 17, 2022, Decree 12/2022/ND-CP has specifically stipulated administrative penalties for violations of compulsory social insurance and unemployment insurance for employees and employers. Some penalties for common violations are listed in the table below.
➧ For employers
| Violate | Penalty level |
| Employers and employees agree not to participate in compulsory social insurance, unemployment insurance, or participate in the wrong subjects or at the wrong levels. | 500,000 VND – 1,000,000 VND |
| Employers do not publicly post information on employees’ social insurance participation provided by the social insurance agency. | 1,000,000 VND – 3,000,000 VND |
| Employers do not provide/provide insufficient information on participation in compulsory social insurance and unemployment insurance when requested by employees/trade unions. | |
| Employers do not confirm participation in unemployment insurance so that employees can apply for unemployment insurance benefits. | 1,000,000 VND – 3,000,000 VND
(maximum not exceeding 75,000,000 VND) |
| Employers who do not provide correct, sufficient and timely documents and information on payment and receipt of compulsory social insurance and unemployment insurance when requested by competent authorities. | 5,000,000 VND – 10,000,000 VND |
| Employers do not participate in compulsory social insurance and unemployment insurance but not to the extent of criminal prosecution | 50,000,000 VND – 75,000,000 VND |
➧ For employees
| Violate | Penalty level |
| Employees and employers agree not to participate in compulsory social insurance, unemployment insurance, or participate in the wrong subjects or at the wrong levels. | 500,000 VND – 1,000,000 VND |
| Employees incorrectly declare information on social insurance and unemployment insurance contributions and receipts, but not to the extent of criminal prosecution. | 1,000,000 VND – 2,000,000 VND |
See also: Regulations on salary and insurance contribution rates.
Frequently asked questions when completing social insurance book closing procedures
1. Will there be a penalty if I do not close my social insurance book?
Enterprises that do not carry out procedures to close social insurance books for employees may be subject to administrative fines ranging from VND 1,000,000 to VND 20,000,000 (depending on the number of employees).
At the same time, employees have the right to complain to the Department of Labor, War Invalids and Social Affairs where the enterprise has its headquarters.
2. What is special about the social insurance book closing service at Online Accounting?
When choosing the social insurance book closing procedure service of fdiinvietnam.com, you will receive the following benefits:
- Free consultation on social insurance book closing regulations in particular and social insurance issues in general;
- Free delivery of documents and necessary papers upon request;
- Prepare all documents including: labor reduction report and social insurance book closing;
- Business representative submits application to social insurance agency;
- Business representative receives results at social insurance agency;
- Free delivery of results upon request.
➨ Commitment to be on time – No additional costs – Take full responsibility for the implementation documents
3. Where can I get a new social security book if I lose it?
Depending on the case, the place to receive the application for re-issuance of social insurance book is different, specifically:
- In case the employee is still participating in social insurance at the company, he/she must submit an application to reissue the social insurance book at the company;
- In case the employee has stopped paying social insurance, the application must be submitted to the social insurance agency where the employee resides.
4. Can individuals close their social insurance books themselves?
Normally, employees cannot close their social insurance books themselves, but the enterprise will carry out this procedure. However, in case the enterprise has completed the procedure to report a reduction in labor force but has not completed the procedure to close the social insurance book, the employee can close the social insurance book himself or refer to the social insurance book closing service of Online Accounting.
5. Can I close my social insurance book without a decision to quit my job?
The social insurance book closing file does not require a decision to terminate employment. Therefore, without a decision to terminate employment, the social insurance book closing procedure can still be carried out.
6. If the old company fails to close the social insurance payment process, can the book be closed at the current company?
No. You must complete the closing of the social insurance payment process at the old company before you can close the social insurance book at the new company.
7. In case an employee has 2 or more social insurance books, how is the procedure for closing the social insurance book carried out?
In this case, the employer must carry out the procedure of merging social insurance books and then carry out the procedure of closing the social insurance book.
8. If the company owes money to the Social Insurance agency, can the employee close the Social Insurance book?
It is not possible to close the social insurance book when you still owe money to the social insurance agency.
Call us at 0978 578 866 (North) , 0946 724 666 (Central) or 0978 578 866 (South) for support.