List of electronic invoice providers according to Circular 78

See now: Criteria and regulations on organizations providing electronic invoice services. List of electronic invoice providers approved by the General Department of Taxation 2023

From July 1, 2022, 100% of businesses nationwide are required to stop using paper invoices and switch to using electronic invoices as required by the tax authorities. However, there are too many organizations providing electronic invoices on the market, making many businesses confused about which provider to choose. In this article, fdiinvietnam.com will provide you with useful information about organizations providing electronic invoice services and how to choose a reputable provider.

What is an electronic invoice service provider?

An organization providing electronic invoice services (electronic invoice provider) is an intermediary between the tax authority and the taxpayer. This organization is responsible for providing solutions for initiating, connecting, receiving, transmitting, storing, and processing electronic invoice data (including electronic invoices without tax authority codes and electronic invoices with tax authority codes). 

Electronic invoice service providers are divided into:

• Organization providing electronic invoice solutions without tax authority code and with tax authority code for sellers and buyers;
• Organize connection to receive, transmit and store electronic invoice data with tax authorities.

>> See more: Circular 78 & Decree 123 regulating electronic invoices – New.

Conditions and criteria to become an electronic invoice service provider

Electronic invoices are one of the effective tools for tax authorities to manage the purchase and sale of goods and services of enterprises and promptly detect the purchase and sale of invoices, fraud, tax evasion, etc., contributing to building a clean and strong business environment. Therefore, the selection of electronic invoice service providers must be conducted strictly. 

Conditions for becoming an electronic invoice provider are specified in Article 10 of Circular 78/2021/TT-BTC as follows:

1. For organizations providing electronic invoice solutions without codes & with tax authority codes

• Must be a legal entity operating in the field of information technology in Vietnam;
• Information about electronic invoice services must be made public on the organization’s website;
• Have at least 5 university graduates majoring in information technology;
• Have technical infrastructure, software systems, and information technology equipment that meet the requirements:
  • Providing solutions for creating, processing, and storing data on electronic invoices without tax authority codes and electronic invoices with tax authority codes according to regulations;
  • There is a solution to receive and transmit electronic invoice data with service users; a solution to transmit and receive electronic invoice data with tax authorities. The process of receiving and transmitting data must be logged to serve reconciliation work;
  • There are solutions to backup, restore and secure electronic invoice data;
  • Have documents of successful technical testing results on the solution for transmitting and receiving electronic invoice data with the organization providing services for receiving, transmitting and storing electronic invoice data.

2. For organizations providing services of receiving, transmitting and storing electronic invoice data

• As a legal entity, with at least 5 years of experience in the field of information technology;
• Information about electronic invoice services must be made public on the organization’s website;
• Deposit capital at a bank in Vietnam of at least 5 billion VND to resolve risks and compensate for damages during the service provision process;
• Have at least 20 university graduates majoring in information technology;
• Have technical infrastructure, software systems, and information technology equipment that meet the requirements:
  • Providing solutions for creating, processing, and storing electronic invoice data with tax authority codes according to regulations. 
  • There is a solution to connect, receive, transmit and store electronic invoice data with tax authorities;
  • There is a solution to connect, receive, transmit, and store electronic invoice data with organizations providing electronic invoice services without codes and with codes of tax authorities; information on the process of receiving and transmitting data must be logged to serve reconciliation work;
  • The technical infrastructure system must be operated on the environment of the main data center and the backup data center;
  • The system can detect, warn, and prevent illegal access and network attacks to secure data;
  • There is an online data backup and recovery system, backup data storage time is within 30 days and data can be restored when an incident occurs;
  • Connect to the General Department of Taxation via a leased channel or MPLS VPN Layer 3 channel or equivalent channel, including 1 main transmission channel and 2 backup transmission channels.

>> See more: Procedures for notifying the first issuance of electronic invoices online.

List of electronic invoice providers approved by the General Department of Taxation

Currently, there are about 800 units providing electronic invoice software nationwide, but only 26 units have been approved by the General Department of Taxation and signed official contracts to provide services of receiving, transmitting, and storing electronic invoice data.

Below is a list of reputable electronic invoice providers accepted by the tax authorities according to Circular 78.

Criteria for choosing a reputable electronic invoice provider

A good electronic invoice software needs to ensure the following factors:

1. The software operates stably and retrieves data quickly;
2. Professional storage system, high security;
3. Users can easily create, export, adjust, and delete invoices;
4. There is a team of technical staff supporting 24/7, understanding accounting operations, ensuring that arising problems are resolved promptly and effectively.
5. Easy installation, compatible, integrated with existing business management software.

To choose a reputable electronic invoice provider with good service quality and ensuring long-term business benefits, businesses can choose according to the following 5 criteria:

1. Select an electronic invoice provider that has been certified and approved by the General Department of Taxation;
2. Large-scale electronic invoice provider with economic potential and high technology;
3. Electronic invoice software has the largest number of customers using the service, the most popular (such as: Viettel, Misa, BKAV, EasyInvoice, VNPT…);
4. Electronic invoice software can integrate with many types of business software (such as accounting software, sales software, etc.) and allows businesses to quickly compile, report, and extract data to tax declaration programs;
5. Professional and enthusiastic customer care team and technical staff.

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Currently, fdiinvietnam.com is a partner providing electronic invoice software for Viettel, Mobiphone and Easyinvoice – the 3 best and top-selling electronic invoice software providers in Vietnam. Businesses or individual business households in need can refer to fdiinvietnam.com’s electronic invoice service below:

• Easyinvoice electronic invoice service price list – from only 325,000 VND;
• Price list of Viettel SInvoice electronic invoice service – from only 143,000 VND;
• Mobiphone Invoice electronic invoice service price list – from only 270,000 VND.

>> See details: Viettel, Easyinvoice, Mobiphone electronic invoice service – 2023.

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