Registration service for certificate of conformity and conformity mark

Refer now to the service of applying for a certificate of conformity, a conformity mark in just 20 days & how to carry out the procedure for declaring conformity (detailed instructions, with forms).

First, to avoid confusion when preparing documents, you need to clearly understand the following two legal procedures:

1. Conformity certification procedure: Organizations and individuals must prepare a conformity certification dossier through a conformity certification organization (third party, with permission from the Ministry of Science and Technology).

2. Procedure for declaring conformity: After being certified by a certification organization, you can proceed with the procedure for registering for declaration of conformity at the Department of Standards, Metrology and Quality.

Service of requesting certificate of conformity from certification organization

Currently, organizations and individuals can certify conformity in one of the following two ways:

Method 1: Certification of conformity based on the results of certification of conformity of the certification organization;

Method 2: Certification of conformity based on self-assessment results of organizations and individuals.

Refer to the details of the conformity certification service at Online Accounting as follows:

1. Total cost of the package for making a certificate of conformity: 

23,000,000 VND – 25,000,000 VND.

(*) Not including testing cost and monitoring fee of 5,000,000/year.

2. Service completion time: 20 – 25 working days.

3. When using the conformity certification service at fdiinvietnam.com, you only need to provide:

• Test results;
• Factory image;
• Machinery equipment.

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What is a declaration of conformity? What is a certificate of conformity?

Let’s clarify the following concepts with fdiinvietnam.com:

1. What is a declaration of conformity?

As fdiinvietnam.com shared above, the declaration of conformity is carried out at the Department of Standards, Metrology and Quality. This is a procedure for self-declaration of products, goods, services, processes, and environments in accordance with the corresponding standards, carried out by organizations and individuals on a voluntary basis. 

2. What is a certificate of conformity?

A certificate of conformity is evidence for organizations and individuals to confirm that a product complies with the corresponding standards, such as Vietnamese standards, basic standards, international standards ASTM… Depending on the product that needs to be declared to be in conformity, the standard requirements will be different.

3. What is the conformity mark?

The conformity mark is issued by a conformity certification organization under the permission of the Standards for Metrology and Quality, with regulations on the shape, structure, presentation and use of the conformity mark. When using the conformity mark, the following basic requirements must be ensured:

• Must be clear and not confusing with other conformity marks;
• Must show the symbols of the corresponding standard used as the basis for certification of conformity.

4. Subjects required to be certified for conformity

Organizations, individual business households, Vietnamese enterprises or enterprises with foreign investment capital can apply for a certificate of conformity.

At the same time, products and goods in group 1 (not likely to cause danger during production, storage, preservation, transportation, or use) are also subject to conformity certification.

 See also: Service of publishing basic standards.

 

 

Why should we certify conformity? Benefits of certifying conformity

Although the announcement of conformity certification is not a mandatory procedure. However, when a business’s products are certified to conform to standards, it will bring many benefits to both the business itself and consumers, such as:

➧ For organizations and businesses

1. Ensure product quality and safety;
2. Increase sales, increase profits;
3. Maximum cost savings by controlling the number of damaged products;
4. Increase the likelihood of winning bids for packages with requirements for conformity declaration;
5. Increase competitiveness, expand domestic and foreign markets…

➧ For customers and consumers

1. Ensure safety for users;
2. Strengthen customer confidence when choosing and using products;
3. Meet customer needs for product quality and safety…

 

Note after receiving the certificate of conformity

Organizations and individuals when being granted a certificate of conformity must pay attention to the following issues:

1. Must continuously maintain conformity with the relevant standards of products, goods, services, processes, and environments that have been declared to be compliant. At the same time, organize periodic testing and monitoring sessions at business and production establishments.

2. Must temporarily stop operating, exploiting processes, services, environment and temporarily stop production, business as well as recall products, goods in circulation on the market if detecting any non-conformities, causing unsafety for users. Then, take remedial measures, handle and notify the results in writing to the Sub-Department before returning to normal operations.

3. The certificate of conformity is valid for 3 years. Facilities and businesses need to pay attention to re-certification to avoid affecting business operations.

Procedures and documents for declaration of conformity (after being certified as conforming)

In this content, fdiinvietnam.com will guide you through the procedure for declaring conformity with the Department of Standards, Metrology and Quality after being certified as conforming. 

1. Conformity declaration process

To get certified for products and services, you need to go through the following 2 steps:

• Step 1: Conformity assessment (assessment of the conformity of the subject of the conformity declaration with the corresponding standard);
• Step 2: Register the conformity declaration file at the Department of Standards, Metrology and Quality of the province or city where production is registered.

2. Application for declaration of conformity

3. How to submit application for declaration of conformity

You can submit the declaration of conformity to the Department of Standards, Metrology and Quality in 2 ways:

• Submit directly;
• Submit by mail.

4. Procedures and processes for handling application for conformity declaration

For complete documents: Within 5 days from the date of receiving the documents, depending on the status of the documents, the Department of Standards, Metrology and Quality will process as follows:

• If the dossier is complete and valid: Issue a notice of acceptance of the dossier for declaration of conformity (the value of the notice of acceptance of the dossier is based on the value of the certificate of conformity registered by the certification organization);
• If the application is complete but invalid: The Department will send a document stating the reason for refusing to accept the application.

For incomplete records:

• Within 3 days from the date of receiving the application, the Department of Standards, Metrology and Quality must send a written instruction to supplement the documents;
• After 15 days from the date of sending the request, if the organization or individual registering for conformity certification has not completed the application, the Department has the right to cancel the application without notice.

Frequently asked questions when preparing a certificate of conformity application

Call us at  0978 578 866 (North) ,  033 9962 333 (Central)  or  0946 724 666 (South)  for support.