Procedures for making a birth certificate under special circumstances (directly – online)

Registering a child’s birth is a familiar procedure. However, for special cases such as making a birth certificate with foreign elements, giving the child the mother’s surname, giving the child out of wedlock… it is much more complicated. This article will guide you through the process (directly, online) or call fdiinvietnam.com for free consultation support.

Special cases when making a birth certificate for a child

The procedure for registering a child’s birth will be more complicated if you are in special cases, such as: 

• Make birth certificate for child according to mother’s household registration;
• Making birth certificate for illegitimate child;
• Making birth certificate with foreign elements;
• Making birth certificate and acknowledging parent and child;
• Making birth certificate when mother has not changed household registration;
• Individuals/organizations issue birth certificates for abandoned children;
• Not registered for marriage but want to register the birth of the child…

In addition to the above cases, if you are in another case or encounter any difficulties in the process of registering a birth certificate for your child, contact fdiinvietnam.com for free consultation or refer to the full birth certificate service at fdiinvietnam.com.

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Basic documents and procedures when registering birth

When registering a birth certificate for a child, the basic set of documents includes:

• Birth registration form;
• Original birth certificate or equivalent documents;
• Household registration or documents proving residential address;
• Marriage certificate (if any);
• ID card/CCCD/passport of the person requesting birth registration (father/mother/individual/organization responsible for raising the child);

FREE DOWNLOAD: Birth certificate application form.

Time to process application: From 7 – 20 days (depending on the case), from the date of valid application. 

Note : In addition to the 5 documents listed above, depending on each case, you need to prepare different documents. Below, fdiinvietnam.com will guide you on the documents to prepare for some typical special cases.

Documents and procedures for making birth certificates in special cases

1. Case of birth certificate registration for abandoned children

Additional documents: Minutes confirming child abandonment issued by competent authority. 

2. Birth registration cases with foreign elements

Additional documents: 

• Documents proving that the child is residing in Vietnam;
• Agreement on choosing nationality for children;
• Passport or documents proving the child entered Vietnam legally;
• Confirmation document from the competent authority of the foreign country of which the child is a national (*).

(*) If this document is missing, the civil registration office will not fill in the nationality section on the birth certificate and birth registration book.

3. In case of birth registration combined with recognition of father, mother and child

Additional documents: 

• Application form for adoption;
• Documents proving parent-child relationship.

Agency receiving documents:

• If the father, mother and child are Vietnamese citizens: People’s Committee of the commune where the father/mother resides;
• If the parent/child has a foreign element: People’s Committee at district level where the parent/child who is a Vietnamese citizen resides.

4.  Cases of making a birth certificate for a child without registering marriage

In this case, you need to do 2 procedures at the same time: register the birth of your child and register the birth combined with recognition of father, mother, and child. 

At that time, the dossier includes basic birth registration papers and additional papers in case of birth registration combined with recognition of father, mother and child. 

Instructions for online birth certificate registration procedures

Currently, most legal procedures are gradually being converted to online form (submitted online), not only to save time and printing costs for those carrying out the procedures, but also to minimize the overload at state agencies. 

To register your child’s birth, you can do it online by following the instructions below:

Method 1 : Use the Ministry of Justice’s online civil registration system. 

Method 2 : Use the National Public Service Portal.

Method 3 : Use the local public service portal, for major cities and provinces such as:

• Hanoi online public service portal;
• Ho Chi Minh City online public service portal;
• Danang online public service portal.

Note :

Because the birth certificate is one of the important personal identification documents, for the purpose of confirming personal information, civil status information… Therefore, to avoid cases of forgery, after receiving the notification of the results of online birth registration, you bring all the documents submitted online (original) directly to the People’s Committee where the birth was registered to receive the results.

Notes when making birth certificates in special cases

1. In case of not registering marriage, giving birth out of wedlock

If a parent completes the adoption procedure but cannot contact the other parent, the solution is one of the following three ways:

• Leave the parent’s comments section blank in the birth registration form; 
• Declare according to birth certificate and identification documents of father/mother (person not directly performing the procedure);
• The person applying for adoption shall provide information about the other person and shall be responsible for all information provided.

 

2. Case of giving birth during the time of registered marriage

If the parents do not acknowledge the common child or someone else wants to register the adoption, the decision belongs to the People’s Court. 

3. In case of giving birth before the time of marriage registration

A father who wants to adopt a child should note the following:

• If the mother has completed the birth registration procedure (father’s information is blank): There must be a document confirming the common child and performing the household registration supplement procedure to supplement the father’s information on the birth certificate and birth registration book;
• If the mother has not completed the birth registration procedure: Only need a document confirming the common child, no need to complete the paternity registration procedure. 

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