Digital signatures will help businesses optimize costs and time in declaring social insurance, paying taxes online… So do you know how to register, use and renew electronic signatures? Read this article to find out the answer.
General information about digital signature
Digital signature, electronic signature or token is considered as electronic seal, used to support businesses in activities such as online tax payment, electronic banking transactions, electronic customs declaration, national information portal, electronic social insurance declaration, signing contracts with online partners… without having to carry out cumbersome paperwork and procedures like traditional methods.
With the advantages of facilitating data exchange, optimizing time and costs as well as ensuring legal value, digital signatures are gradually becoming more familiar to businesses.
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>> What is a digital signature?
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Documents and procedures for registration to use digital signature
Details of digital signature registration file include:
- Notarized copy of business registration certificate;
- Notarized copy of the enterprise’s tax registration certificate;
- Notarized copy of ID card/CCCD/passport of legal representative/business owner.
Instructions for using digital signature
After receiving the digital signature with the same shape as the USB secured with a password (pin code), you use it as follows:
How to check the validity period and procedure for renewing digital signature
Currently, businesses can buy digital signatures from the following digital signature providers: Viettel, FPT, BKAV, CK, Vina, Newtel, CA2 (Nacencomm), Safe-CA…
Depending on the purpose of use and scale of operation, the enterprise will choose the supplier and the validity period of the digital signature. However, in order not to affect business activities as well as administrative transactions via electronic methods, the enterprise needs to ensure that the digital signature is still valid.
>> See more: Price list for digital signature renewal.
Businesses can check the expiration date of digital signatures in two ways:
Method 1: Use the business tax account.
- Step 1: Access the page https://thuedientu.gdt.gov.vn/;
- Step 2: Register an account, then log in according to the instructions on the system;
- Step 3: Use the integrated features according to each item displayed on the system. At this step, if the digital signature expires, there will be a notification displaying the expiration status of the digital signature.
>> See more: Electronic contracts.
Method 2: Install the digital signature software of the supplier.
- Step 1: Plug the signature (USB) into the computer;
- Step 2: Select “automatic installation” mode;
- Step 3: After installation, information about the digital signature’s expiration date will be displayed in the corner of the computer screen.
If the digital signature has expired, you can proceed with the procedure to renew the digital signature, the documents include:
>> See more: Labor contract.
Frequently Asked Questions
What is the procedure for registering a digital signature?
When registering for a digital signature, you must prepare the following information and documents: Notarized copy of the business registration certificate, notarized copy of the business’s tax registration certificate, notarized copy of the ID card/CCCD/passport of the legal representative/business owner.
How to use digital signature?
To use a digital signature, you only need to follow 3 simple steps:
Step 1: Plug the digital signature into your computer; Step 2: Select “automatic installation”; Step 3: After the installation is complete, you will see full information about the digital signature.
Does a digital signature have an expiration date?
Digital signatures have a validity period. Depending on the scale and purpose of use, businesses choose to buy a suitable term. Currently, fdiinvietnam.com provides digital signature services with 3 packages: 12 months, 24 months, 36 months, you can refer to the details here.
What is the procedure for renewing a digital signature?
In order not to affect online procedures such as social insurance declaration, electronic banking transactions, tax payment… when the digital signature expires, you need to renew it with the following information: Expired digital signature; notarized copy of business registration certificate, notarized copy of ID card/CCCD/passport of the legal representative/business owner.
What is a digital signature used for? Is it necessary?
Digital signatures are used for initial tax declaration, payment of business license fees, social insurance declaration, electronic banking transactions or other online registration procedures. Therefore, businesses are required to have digital signatures to avoid affecting business operations.
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