How to apply for a rice export business license

Conditions and procedures for granting certificates of eligibility for rice export (sub-licenses). Types of reports that rice export traders and business organizations must make.

What is a certificate of eligibility for rice export business?

Certificate of eligibility for rice export business (sub-license) is issued by the Ministry of Industry and Trade to organizations and traders that have met the conditions, standards and regulations to participate in rice export activities.

The rice export business license is also an important document proving compliance with legal regulations in the rice export process, thereby helping organizations and traders participate in the international market legally and be recognized.

>> Rice export business is a conditional industry, so for all business activities to take place legally, traders must meet the conditions for international rice export business.

Application for certificate of eligibility for rice export business

Article 6 of Decree 107/2018/ND-CP stipulates the application for a certificate of eligibility for rice export business (sub-license) as follows:

Accordingly, to apply for a rice export business license, you need to complete the business registration procedure (apply for an establishment license). Refer to the business registration service of Online Accounting at the following links:

1. Company formation services;
2. Services for establishing individual business households;
3. Foreign invested enterprise establishment service.

Procedures for granting certificates of eligibility for rice export business

The process and procedures for applying for a rice export business license include 3 steps as follows:

➧ Step 1: Prepare the application according to the instructions above of fdiinvietnam.com;

➧ Step 2: Submit application for rice export business license to the Ministry of Industry and Trade;

Traders can apply in 1 of 3 ways:

1. Submit directly to the Ministry of Industry and Trade (*);
2. Submit by mail;
3. Submit online via the Ministry of Industry and Trade’s electronic information portal.

(*) Information from Ministry of Industry and Trade:

• Address: No. 54, Hai Ba Trung, Hoan Kiem, Hanoi;
• Phone: 024 2220 5395;
• Email: hotro@moit.gov.vn.

➧ Step 3: Wait for the certificate of eligibility for rice export business

The time for the Ministry of Industry and Trade to process applications for rice export business licenses is as follows:

• If the application is valid, within 15 working days, the Ministry of Industry and Trade will issue a rice export business license;
• If the application is invalid, within 7 working days, the Ministry of Industry and Trade will respond in writing stating the reasons.

Note:

• Certificate of eligibility for rice export business is valid for 5 years from the date of issue;
• At least 30 days before the expiration date, traders must submit a request for a new certificate. The procedures and order are similar to those for the first issuance of a rice export business license.

>> In addition to the certificate of eligibility for rice export business, organizations and traders in this industry must also complete many other complicated procedures. You can refer to the details at: Procedures for registering for international rice export business. 

Responsibilities of traders when trading in exported rice

In addition to meeting the conditions for exporting rice, traders need to fulfill the following responsibilities:

1. Immediately report in writing to the Ministry of Industry and Trade and the provincial Department of Industry and Trade where the trader has a warehouse, milling, grinding, and processing facility for rice and paddy that has been declared to be granted a certificate if:
   • Warehouses and production facilities no longer meet business conditions;
   • There are changes in warehouses and production facilities to meet business conditions.
2. Report weekly on Thursday to the Ministry of Industry and Trade on the actual amount of paddy and rice in stock by type to synthesize data for management purposes;
3. Report monthly on the 20th to the Ministry of Industry and Trade on the status of signing and implementation of rice export activities;
4. Periodic quarterly and annual reports and ad hoc reports as required by competent authorities (*). Specifically:
   • Periodic quarterly reports before the 20th of the first month of the following quarter to the Ministry of Industry and Trade;
   • Periodic annual report before January 20 of the following year to the Ministry of Industry and Trade;
   • Ad hoc reports at the request of competent authorities on the export and production situation, rice prices, production and business situation and other requests for the purpose of rice export management and operation;
   • Report in electronic data file to the Ministry of Industry and Trade (Import-Export Department) via email: phongnlts@moit.gov.vn.
5. Actively implement the construction of raw material areas according to State policies and report the implementation status to the Ministry of Industry and Trade and relevant agencies.

Note:

(*) Traders shall make ad hoc reports at the request of the Ministry of Industry and Trade, Ministry of Finance, Ministry of Agriculture and Rural Development, People’s Committee, Department of Industry and Trade where the head office, warehouse, production facility or raw material area is located.

In case the trader reports untruthfully or does not comply with the reporting regime as prescribed, he/she will not enjoy preferential policies such as:

• Participate in trade promotion programs, build and promote images and brands domestically and internationally;
• Participate in the state’s temporary rice purchase program;
• Allocate targets for implementing concentrated rice export contracts.

Questions about procedures for applying for a certificate of eligibility to export rice

1. What is a rice export business license?

Certificate of eligibility for rice export business or sub-license is granted by the Ministry of Industry and Trade to organizations and traders that have met the conditions, standards and regulations to participate in foreign rice export activities.

2. Conditions for international rice export business?

Decree 107/2018/ND-CP details the conditions for rice export business, including:

• Established – legally registered business;
• Have a rice export business license (sub-license);
• Meet the conditions for rice milling, processing and storage facilities according to the Law on Technical Standards and Regulations…

>> See details: Conditions for exporting rice business.

3. Procedures for applying for a certificate of eligibility for rice export business?

Organizations and traders carry out procedures to apply for a rice export business license as follows:

• Step 1: Prepare documents to apply for a certificate of eligibility for rice export business;
• Step 2: Submit application to the Ministry of Industry and Trade;
• Step 3: Wait for results.

>> See details: Procedures for applying for a rice export business license.

4. Time to issue certificate of eligibility for rice export business?

Within 15 working days, if the application is valid, the Ministry of Industry and Trade will issue a rice export business license to the trader or organization.

5. What licenses are required for international rice export business?

Traders and organizations need to complete the procedures for registering rice export business, including:

• Apply for business registration certificate;
• Apply for foreign rice export license;
• Apply for export phytosanitary certificate;
• Carry out product quality declaration procedures;
• Apply for certificate of right to use codes and barcodes;
• Apply for certificate of trademark registration (if any);
• Carry out customs procedures for exported rice and paddy.

>> See now: Procedures for registering rice export business.

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