How are self-declaration of products and registration of product declaration different in terms of: subjects, documents – procedures, receiving agencies… Let’s find out now with fdiinvietnam.com.
What is product self-declaration? What is product declaration registration?
➤What is product self-declaration?
This is the act of individuals and organizations registering publicly information about the circulation of products and goods they trade with competent state agencies. All information about products such as name, ingredients, expiry date, origin, etc. will be posted on the Electronic Information Portal according to regulations.
➤What is product declaration registration?
Product declaration registration is also known as product quality declaration registration. This procedure is carried out by individuals and organizations with competent authorities before releasing products for free circulation in the domestic market or exporting them to foreign countries.
Note:
This is a mandatory procedure before applying for a certificate of free product circulation.
————-
Whether to register a product declaration or self-declare a product will depend on the subject. Let’s find out the different points of these two procedures with fdiinvietnam.com to have the most detailed view.
Distinguishing between self-declaration of products and registration of product declarations
In this content, fdiinvietnam.com will analyze the difference between the two procedures of self-declaration of products and registration of product declaration based on the following criteria: subjects, dossier components, registration method, dossier receiving agency.
1. Product object
| Self-declaration of product (*) | Register product declaration |
|
|
(*) Product self-declaration procedures do not apply to products, raw materials, and imports that are only used to produce or process export goods or serve the internal production of organizations and individuals and are not consumed in the domestic market.
2. Profile components
2.1. Product self-declaration profile
Details of product self-declaration profile include:
- Business registration certificate;
- Copy of manufacturing license (if any);
- Product self-declaration (form number 01, appendix I);
- Declaration of basic standards;
- Sample photos and original product labels to be declared;
- Vietnamese sub-label of the product to be declared (for imported products);
- Certificate of food safety qualified facility or equivalent certificates and documents;
- Certified copy or original of food safety testing results of the product declared within 12 months.
>> FREE DOWNLOAD: Product self-declaration.
2.2. Product declaration registration dossier
Details of product declaration registration dossier include:
- Business registration certificate;
- Product declaration (Form No. 02 Appendix I);
- Sample photos and original product labels to be declared;
- Vietnamese sub-label of the product to be declared (for imported products);
- Scientific documents or explanations of the uses and ingredients of the product to be announced;
- Certificate of free sale CFS or export certificate or health certificate issued by the competent authority of the exporting country;
- Certified copy or original of food safety testing results of the product declared within 12 months;
- Certificate of food safety qualified facility meeting good manufacturing practices (GMP) requirements or equivalent certificate (if the product is a health food).
>> FREE DOWNLOAD: Product declaration (form number 02).
Reference:
>> Business registration certificate application service;
>> Documents and procedures for applying for food safety certificate;
>> Food safety certificate application service;
>> Food GMP application service;
>> Cosmetic GMP application procedures.
3. How to carry out the procedure
3.1. Self-declaration of products
The procedure for self-declaration of products includes the following 2 steps:
➤ Step 1: After completing the application, the individual/organization uploads the application to:
- Mass media or its own website or publicly posted at the headquarters of the individual/organization;
- Announcement on the updated food safety data information system.
In case there is no food safety data information system, individuals/organizations submit a set of documents by post or directly to the competent state management agency (designated by the People’s Committee of the province/city under the central government).
➤ Step 2: Immediately after self-declaring the product, the individual/organization has the right to trade, manufacture the product and is responsible for the safety of the declared product.
>> Reference: The most detailed product self-declaration profile and procedures.
3.2. Registering product declaration
The procedure for declaring product quality includes the following 3 steps:
➤ Step 1: You submit your application to the receiving agency. Depending on the type of product, you submit your application to the Ministry of Health or the competent state management agency designated by the Provincial People’s Committee, specifically:
- Ministry of Health: health protection foods, mixed food additives with new uses and food additives not on the list of additives permitted for use in food as designated by the Ministry of Health;
- Competent state agencies: medical nutritional foods, nutritional products for children under 36 months of age and foods used in special diets.
Individuals/organizations can choose 1 of the following 3 submission methods:
- Submit directly;
- Submit by mail;
- Submit via online public service system.
➤ Step 2: Within 7 working days from the date of receiving the application, the competent authority shall appraise the application and issue a certificate of acceptance of product declaration registration if the application is valid.
In case the application is invalid, the agency will send a notice requesting amendments and supplements (1 time).
➤ Step 3: Within 90 days from the date of receipt of the notice, the individual/organization must amend and supplement the dossier as required by the competent authority. After the above deadline, the dossier will no longer be valid.
Product declaration registration service at fdiinvietnam.com
You are in need of registering a product declaration but have no experience in carrying out legal procedures, if so you can refer to the product quality declaration service at fdiinvietnam.com.
➤Full service package only 1,000,000 VND/product, time to complete announcement from 1 – 3 working days (not including product testing time).
With over 16 years of experience and a team of highly qualified staff, fdiinvietnam.com will help you quickly complete the procedure without wasting your time or effort.
————-
However, to complete the product quality declaration dossier, you need to have a certificate of free circulation of products – CFS. In case you do not have this certificate, you can refer to the service of applying for a product circulation license (CFS) at fdiinvietnam.com, the total package is 6,000,000 VND/product, completing the procedure within a maximum of 5 working days.
CALL NOW
Related questions about product self-declaration & product declaration registration
1. What is the basic difference between self-declaration of a product and registration of a product declaration?
- Self-declaration of products means individuals/organizations make their own records and register to upload public records on the prescribed information pages;
- To register a product declaration, individuals/organizations must go through a competent state agency. Depending on the product/goods, the reviewing agency will be different.
In addition to the basic differences above, these two procedures also differ in: subjects, documents, implementation methods, and implementing agencies.
>> See details: Distinguishing between self-declaration of products and registration of product declaration.
2. Do self-declaration and registration of product declarations have to be in Vietnamese?
Pursuant to Clause 3, Article 5 and Clause 3, Article 7 of Decree 15/2018/ND-CP, documents in the self-declaration and registration dossier of product quality declaration must be presented in Vietnamese. In case there are documents in a foreign language, they must be translated into Vietnamese and notarized.
➨ Thus, the documents of both procedures must be presented in Vietnamese.
3. Who needs to self-declare products?
Pursuant to Article 4 of Decree 15/2018/ND-CP, individuals/organizations producing and trading food must carry out self-declaration procedures for the following products:
- Food additives;
- Food processing aids;
- Prepackaged processed foods;
- Packaging materials in direct contact with food;
- Containers that come into direct contact with food.
4. What is the difference between the agency that receives self-declaration and product declaration registration documents?
- Self-declaration of products: competent state management agency designated by the provincial People’s Committee;
- Registering product declaration: depending on the product, the agency receiving the dossier will be the Ministry of Health or the competent state management agency designated by the Provincial People’s Committee.
>> See details at: How to submit self-declaration documents and register product declarations.
5. Does fdiinvietnam.com have a product quality declaration registration service?
Yes. fdiinvietnam.com provides product quality declaration registration service with a cost of 1,000,000 VND/product.
In addition, fdiinvietnam.com also provides the service of applying for a certificate of free circulation of products (CFS) with a total cost of only 6,000,000 VND/product.
Call us at 0978 578 866 (North) – 033 9962 333 (Central) – 0946 724 666 (South) for support.