Company address change service, including changing company headquarters, changing investment project implementation location at fdiinvietnam.com, all-inclusive package from only 2,500,000 VND | 5 – 7 days. Check it out now!
Service of changing address of companies and enterprises with foreign investment capital
Foreign-invested enterprises conducting production, business or investment projects in Vietnam must have a business registration certificate and, depending on the case, an investment registration certificate.
Therefore, depending on whether a foreign-invested enterprise changes its business address, changes its company headquarters or changes the location of its investment project, the legal requirements will be different. Through this article, fdiinvietnam.com will divide it into 2 main cases and provide detailed instructions on how to do it.
➤ Cases that occur when foreign-invested enterprises change their company address
Case 1: Only change the business registration certificate;
A foreign-invested enterprise will fall into this case if:
>> The investment registration certificate has separated the business registration certificate;
>> Only change the head office address of foreign invested enterprises.
Case 2: Simultaneously change the business registration certificate and investment registration certificate.
A foreign-invested enterprise will fall into this case if:
>> The investment certificate is also the business registration certificate (according to the old law). At that time, the enterprise must separate the investment certificate and the business registration certificate when changing location;
>> Change the head office address on the business registration certificate and change the project implementation location on the investment registration certificate.
➤ Information on service for changing the head office address of foreign-invested companies
| Case 1
Change of business registration certificate |
Case 2
Change of business registration certificate & Investment Certificate |
| 2,500,000 VND | Ho Chi Minh City : 15,000,000 VND – 20,000,000 VND
Hanoi : 25,000,000 VND – 30,000,000 VND |
| 5 – 7 working days | 25 – 27 working days |
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See more:
>> Service of changing the name of a foreign-invested company;
>> Service of adding business lines of a foreign-invested company;
>> Service of increasing the charter capital of a foreign-invested enterprise.
Documents and procedures for changing the address of a foreign invested company
Basically, the dossier for changing the address of a foreign invested company includes the following information and documents:
➤ Case 1: Adjusting the business registration certificate
Profile details include:
- Notice of change of business registration content;
- Minutes of meeting on change of company head office address (for LLCs with 2 or more members and joint stock companies);
- Decision to change the head office address of a foreign-invested company;
- Certified copy of ID card/CCCD/passport of the authorized person to carry out the procedure;
- Power of Attorney.
➤ Case 2: Adjusting the investment registration certificate & business registration
Profile details include:
- Document requesting adjustment of investment project;
- Original investment registration certificate;
- Notice of change of content on business registration certificate;
- Minutes of meeting on change of company head office address (for LLCs with 2 or more members and joint stock companies);
- Decision to change the head office address of a foreign-invested company;
- Report on investment project implementation status;
- Documents confirming the right to use the legal address (headquarter lease contract or land use right certificate or equivalent documents);
- Certified copy of ID card/CCCD/passport of the authorized person;
- Power of Attorney.
Note: Depending on whether the foreign-invested enterprise moves its company address to the same district, different district or different province, the profile details may change.
Procedures for changing the address of a foreign-invested company
➤ Overview of procedures for changing the address of a foreign-invested enterprise
As shared, when changing the head office address of a foreign-invested company, it is necessary to carry out procedures to adjust the business registration certificate and investment registration certificate. However, depending on the province/city, the implementation order will be different. Currently, the two major provinces/cities, Ho Chi Minh City and Hanoi, implement the order as follows:
Ho Chi Minh City : Change of business registration certificate ➝ Change of investment certificate;
Hanoi : Change investment certificate ➝ Change business registration certificate.
Note:
>> For projects that require an investment policy decision, before carrying out the procedure to change the content on the investment registration certificate, the enterprise must complete the procedure to change the investment policy decision.
>> In case of moving to another district/province, the enterprise needs to complete the procedures for closing the district transfer tax or closing the province transfer tax before proceeding to change the business registration certificate and investment certificate. Details are as follows:
𝅛𝅚𝅊 Tax finalization file for district/province transfer
Details of tax finalization records for transferring district/province for foreign-invested enterprises:
1. Notice of change of address of foreign-invested company (form 08-MST);
2. Notarized copy of foreign-invested enterprise registration certificate;
3. Power of attorney.
𝅛𝅚𝅊 Tax closing procedures for district/province transfer
You submit the application to the old tax authority. After receiving all the documents, the old tax authority will issue a notice of the enterprise’s transfer of tax authority (form 09-MST). Then, you submit the notice to the Department of Planning and Investment and continue the process of changing the company’s head office address.
➤ Details of steps to change the location of a foreign invested company
Basically, the 3 steps to change the address of a foreign-invested company will be carried out as follows:
- Step 1: Change the content on the business registration certificate, specifically the company address. The national business registration information portal will publish and update information about the new address;
- Step 2: Carry out the procedure to apply for a new seal with the newly changed address;
- Step 3: Change the content on the investment registration certificate.
Notes when changing the address of a company or enterprise with foreign investment capital
In order not to affect the progress of procedures for changing the company’s headquarters address or during operations, foreign-invested enterprises need to pay attention to the following issues before and after completing procedures for changing the company’s address:
➤ Before carrying out the procedure to change the address on the business registration certificate or investment registration certificate
1. The proposed change location must also ensure the conditions and regulations on the usual company headquarters address such as: having a valid address in Vietnam, having documents proving legal rights of use, having business functions (not a house/apartment for residence)…;
2. Enterprises are not allowed to issue invoices while submitting documents for transferring district or province to the tax authority.
➤ After completing the registration of change of head office of foreign-invested enterprise
1. Invoice processing will follow 2 cases as follows:
- Still using the invoice with the old address: Make a notification to adjust the information in the invoice issuance notice (form TB04/AC), then:
>> For paper invoices: Carve a square stamp with the new address, stamp directly on the invoice and then continue to issue the invoice;
>> For electronic invoices: Notify the invoice provider to adjust the invoice to the new address.
- Stop using invoices with the old address: Make a notice of invoice cancellation (form TB03/AC) on the HTKK software and submit online at the Electronic Tax page. Then, the foreign-invested enterprise orders the printing of invoices or registers to buy electronic invoices with the new address and makes a notice of invoice issuance to be able to issue invoices.
2. Re-engrave a new seal if the old address is shown on the seal;
3. Place a sign at the newly changed head office;
4. Announce information about the change of head office address to partners and customers;
5. Carry out procedures to change the social insurance management agency in case of change.
Frequently asked questions when changing the address of a foreign-invested company
1. Instructions on how to process electronic invoices when changing the address of a foreign-invested company
For electronic invoices, depending on whether the business wants to continue or stop using the invoice with the old address, the invoice processing is as follows:
>> Continue using the invoice with the old address: Complete form TB04/AC then notify the invoice supplier to adjust the old address to the new address;
>> Stop using invoices with the old address: Fill out form TB03/AC via HTKK software and submit to the Electronic Tax page. Then, order an electronic invoice with the new address and make an invoice issuance notice to issue invoices as usual.
2. Procedures for changing the address of a foreign-invested company in the same district
When a foreign-invested enterprise wants to change its company address within the same district, it will fall into one of two cases: only adjusting the business registration certificate or simultaneously adjusting the business registration certificate and the investment registration certificate. Then, depending on each case, the foreign-invested enterprise will prepare documents and proceed with the steps.
For details, please refer to: “Documents for transferring the head office address of a foreign-invested company”.
3. How long does it take to complete the service of changing the address of a foreign-invested company at fdiinvietnam.com?
Depending on each case of foreign-invested enterprises changing company locations, the completion time will be different, specifically:
>> In case of only changing the business registration certificate: 5 – 7 working days;
>> Simultaneous change of business registration certificate and investment registration certificate: 25 – 27 working days.
4. Service fee for changing the address of a foreign-invested company at fdiinvietnam.com
Fees for changing the address of a foreign invested company at fdiinvietnam.com are as follows:
>> Package 2,500,000 VND if only changing the business registration certificate;
>> Package from 15,000,000 VND (HCMC) and from 25,000,000 VND (Hanoi) if changing both the business registration certificate and the investment registration certificate.
Contact fdiinvietnam.com for free consultation on information and legal requirements before and after using the company address change service.
5. Can the head office address and project implementation address be changed at the same time?
Yes. In case an enterprise changes its head office address and the location of its investment project at the same time, it must adjust both types of certificates: the business registration certificate and the investment certificate.
6. Instructions on tax finalization procedures for district transfer for foreign-invested enterprises
Enterprises with foreign investment capital when changing their head office address to another district must carry out the tax closing procedure for changing the old district as follows:
>> Documents to prepare: notice of change of address of foreign-invested company (form 08-MST); notarized copy of foreign-invested enterprise registration certificate; power of attorney.
>> Steps: Submit the application to the old tax authority. After receiving all the documents, the old tax authority will issue a notice of the enterprise’s transfer of tax authority (form 09-MST). Finally, you submit the notice to the Department of Planning and Investment and continue the process of changing the company’s head office address.
7. Is it mandatory to change the social insurance management agency when changing the head office address?
No. Foreign-invested enterprises only need to complete procedures to transfer to the social insurance management agency in case of changes.
Call us at 0978 578 866 (North) – 033 9962 333 (Central) – 033 9962 333 (South) for support.