What is product self-declaration? Regulations on subjects required to self-declare products? Instructions on procedures and documents for easy self-declaration of product quality.
What is product self-declaration?
Self-declaration of products is the act of individuals/organizations registering and publicly disclosing information about the circulation of products and goods in their business activities with competent state agencies. All information about products and goods will be posted on the Electronic Information Portal.
Immediately after self-declaring a product, the individual/organization has the right to manufacture, trade and is fully responsible for the safety of that product or goods.
For example:
When a business sells or produces soft drinks, it is necessary to carry out product self-declaration procedures.
Specifically:
- Self-announce beverage products on mass media or electronic information pages or publicly post at beverage business headquarters;
- Publicly publish updated data on food safety on the information system.
Regulations on subjects required to self-declare products
Pursuant to Article 4 of Decree 15/2018/ND-CP, individuals/organizations producing and trading food must carry out self-declaration procedures for the following products:
- Food additives;
- Food processing aids;
- Prepackaged processed foods;
- Packaging materials in direct contact with food;
- Containers that come into direct contact with food.
Note :
Exemption from self-declaration procedures for products, raw materials for production and import:
- Only used for production and processing of export goods;
- Used to serve internal production of organizations and individuals but not for domestic consumption purposes.
Process and procedures for self-declaration of product quality
1. Self-declaration of products and goods
Details of the product self-declaration profile include the following components:
- Product self-declaration (form number 01);
- Business registration certificate;
- Certificate of food safety qualified facility or equivalent documents and certificates;
- Copy of manufacturing license (if any);
- Copy or original of food safety test results of the product (*);
- Declaration of basic standards;
- Photo of original image and label of the product to be declared;
- Vietnamese sub-label of the product to be declared (if the product is imported);
- Other relevant legal documents (depending on each product and goods).
>> FREE DOWNLOAD: Product self-declaration.
(*): The product’s food safety test result certificate is valid for 12 months. At the same time, the certificate must be issued by a recognized or designated testing laboratory in accordance with ISO 17025 including safety indicators issued by the Ministry of Health.
Note :
Documents in the self-declaration file must be presented in Vietnamese; in case there are documents in a foreign language, they must be translated into Vietnamese and notarized.
See also:
>> Food safety certificate application service – From 12,000,000 VND;
>> ISO 22000 certification service – From 16,000,000 VND.
2. Procedures for self-declaration of products and goods
According to current law, product self-declaration is carried out in the following 3 steps:
➤ Step 1: Prepare a self-declaration of product quality as fdiinvietnam.com shared
➤ Step 2: Individuals/organizations upload their application to their address and that of the receiving agency.
Specifically, the profile will be posted to:
- Mass media or electronic information page or public posting at the headquarters of the individual/organization;
- Announcement on the updated food safety data information system.
In case there is no food safety data information system, individuals/organizations submit 1 set of documents by post or directly to the competent state management agency (*), designated by the People’s Committee of the province/city under the central government to:
- Record keeping;
- Post the names of individuals/organizations and names of self-declared products on the website of the receiving agency.
(*) If a product or commodity is manufactured by two or more establishments, the individual/organization is allowed to choose one competent state management agency at the place where the manufacturing establishment is located.
➤ Step 3: Get results
Immediately after self-declaring a product, the individual/organization has the right to manufacture and trade the product and is fully responsible for the safety of that product.
Note :
After the announcement, if an individual/organization changes the product name, origin, or composition, they must re-announce the product. In other cases of change, they only need to send a written notice of the change to the competent authority.
Reference:
>> Product quality standard declaration service – Full package 1,000,000 VND;
>> Free circulation certificate service – Full package 6,000,000 VND.
6 benefits of product quality declaration
fdiinvietnam.com shares 6 benefits of self-declaring product and goods quality that will bring to businesses during business operations:
1. Affirm that product and goods quality meets technical standards
When a product or commodity has its quality declared, it means that the product or commodity has quality and food safety indicators that are consistent with and in accordance with the regulations and standards required by law.
2. Demonstrate the business’s sense of responsibility towards consumers
This shows that the enterprise not only complies and complies with the legal regulations in the field in which the unit is participating in production and business activities but also pays attention to consumers. It can be said that this is also the way the enterprise implements to ensure the rights of consumers.
3. Increase brand reputation in the market, create trust for users
Products that are fully tested and published on the website of the competent authority will contribute to increasing the reputation of the quality as well as the brand of the enterprise in the market. At the same time, this is also the foundation to create absolute peace of mind for consumers when using the products and goods of the enterprise.
4. Create favorable conditions to promote business and export goods to foreign markets.
Product disclosure is not only to ensure consumer safety but also to promote better business operations.
Specifically, when products and goods are announced, they will receive more attention, create trust, and customers will feel more secure in choosing and using them. As a result, sales will increase and profits will be high. With this development, businesses can set a further goal of exporting products and goods to foreign markets.
5. Having an advantage over similar products and goods of competing businesses but not yet completing the declaration procedure
Product declaration creates conditions for open and transparent competition with similar products and goods that have not yet self-declared. Of course, between products that have been tested for quality and products that have not been tested, consumers will prioritize choosing products that have been verified and approved by state agencies.
6. Help businesses control production and business
Through product testing and announcement, businesses can monitor and control production and business. Thereby, businesses can maintain stable product quality, improve production processes, avoid waste and reduce the rate of damaged products.
Frequently asked questions when self-declaring products
1. Who needs to self-declare products?
Pursuant to Article 4 of Decree 15/2018/ND-CP, individuals/organizations producing and trading food must carry out self-declaration procedures for the following products:
- Food additives;
- Food processing aids;
- Prepackaged processed foods;
- Packaging materials in direct contact with food;
- Containers that come into direct contact with food.
2. What does a self-declared product quality profile include?
The product self-declaration profile will include the following components:
- Product self-declaration (form number 01);
- Business registration certificate;
- Certificate of food safety qualified facility or equivalent documents;
- Copy of manufacturing license (if any);
- Copy or original of food safety test results of the product (*);
- Declaration of basic standards;
- Photo of original image and label of the product to be declared;
- Vietnamese sub-label of the product to be declared (if the product is imported);
- Other relevant legal documents (depending on each product and goods).
>> FREE DOWNLOAD: Product self-declaration.
3. What are the steps in the product self-declaration process?
3 steps to self-declare products and goods include:
- Step 1: Prepare a self-declaration of product quality;
- Step 2: Individuals/organizations upload their application to their address and that of the receiving agency;
- Step 3: Get results.
>> See details: Procedures for self-declaration of product and goods quality.
4. Which products are exempt from product self-declaration procedures?
Exemption from self-declaration procedures for products, raw materials for production and import:
- Only used for production and processing of export goods;
- Used to serve internal production of organizations and individuals but not for domestic consumption purposes.
5. What are the benefits of self-declaring product quality?
Carrying out the product self-declaration procedure will bring individuals/organizations the following 6 benefits:
- Affirming that product and goods quality meets technical standards;
- Demonstrate the business’s sense of responsibility towards consumers;
- Increase brand reputation in the market, create trust for users;
- Create favorable conditions to promote business and export goods to foreign markets;
- Has an advantage over similar products and goods of competing businesses that have not completed the declaration procedure;
- Help businesses control production and business.
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